01Available to order
Hair Salon & Barber Booking Agent
Books haircuts, colouring and treatments, answers service questions and manages cancellations and rescheduling.
Works with:Website · WhatsApp · Facebook · Instagram · SMS · Email
Specialist AI booking employees
BOOKING RECORD 001 WORKFLOWHQ.CO.UK
Every booking checked.
Every customer answered.
AI Booking Agents for service businesses—responding around the clock, checking live availability and following your rules before confirming anything.
✓ Clear AI disclosure✓ Confirmation before action✓ Human escalation
LIVE BOOKING DESKAGENT ONLINE
FRIDAY14AUG 2026
CUSTOMER REQUEST
Haircut at 10:00
Sarah Jones · New booking01Service checked✓
02Opening hours checked✓
03Calendar available✓
CUSTOMER CONFIRMATIONWaiting for “YES”
CONTROLLEDNo appointment is created until the customer confirms.
24/7Customer response
LIVEAvailability checks
YOURServices and rules
HUMANEscalation available
LIVE WORKING DEMONSTRATION
Try the WorkflowHQ booking demo
See how booking, rescheduling and cancellation work.
Uses our general demonstration services. Industry-specific demos are listed below.The booking desk
Choose the Booking Agent
your business needs.
Explore ten industry-specific Booking Agents. Start with the proven Salon edition; every version uses the same reliable booking foundation, configured around that business.
02Available to order
Beauty Salon & Nail Booking Agent
Books manicures, lashes, brows, facials and beauty treatments around service duration and staff availability.
Works with:Website · WhatsApp · Facebook · Instagram · SMS · Email
03Available to order
Dental Practice Booking Agent
Schedules routine appointments and consultations, sends reminders and escalates urgent dental enquiries.
Works with:Website · WhatsApp · Facebook · Instagram · SMS · Email
04Available to order
Private Clinic & Therapist Booking Agent
Books consultations and routine appointments while directing medical, sensitive or urgent matters to staff.
Works with:Website · WhatsApp · Facebook · Instagram · SMS · Email
05Available to order
Restaurant Reservation Agent
Manages table reservations, party sizes, preferred times, dietary requirements and special occasions.
Works with:Website · WhatsApp · Facebook · Instagram · SMS · Email
06Available to order
Plumber & Trades Booking Agent
Collects job details, postcode and urgency before arranging an inspection, estimate or repair visit.
Works with:Website · WhatsApp · Facebook · Instagram · SMS · Email
07Available to order
Gym & Personal Trainer Booking Agent
Books classes, inductions, consultations and personal-training sessions around capacity and staff availability.
Works with:Website · WhatsApp · Facebook · Instagram · SMS · Email
08Available to order
Estate Agent Viewing Booking Agent
Arranges property viewings, collects buyer or tenant details, qualifies enquiries and coordinates agent availability.
Works with:Website · WhatsApp · Facebook · Instagram · SMS · Email
09Available to order
Driving Instructor Booking Agent
Schedules lessons, records pickup locations, manages recurring bookings and handles rescheduling.
Works with:Website · WhatsApp · Facebook · Instagram · SMS · Email
010Available to order
Tutor & Training Booking Agent
Books lessons, assessments, courses and consultations around tutor availability and student requirements.
Works with:Website · WhatsApp · Facebook · Instagram · SMS · Email
One controlled booking flow
Useful automation.
Human business rules.
The agent handles the repeatable conversation while your services, availability and approval rules remain in control.
- 01
Understand the request
Collect the service, preferred date and details needed for that business.
- 02
Check the right information
Read approved services, opening hours, booking windows and live availability.
- 03
Confirm before action
Show the complete appointment summary and wait for a clear customer confirmation.
- 04
Record or escalate
Create the booking when checks pass—or send exceptions to a person.
Live working demonstration
DEMO 01 SALON BOOKINGS
See a Booking Agent
handle the conversation.
Try our Salon chat demo. Our separate general telephone demo on 020 4577 2937 has been tested for booking, rescheduling and cancellation, with email and text confirmations and a 4-digit booking reference.
Call the general voice demo · 020 4577 2937Live demonstration · Do not enter payment or sensitive informationAI SALON BOOKING EMPLOYEE LIVE DEMO
Do you have a haircut appointment this Friday?
WHI can check that for you. What time would you prefer?
✓ Services checked✓ Calendar checked
WorkflowHQ Responsible AI standard
Automation that knows
when to stop.
Customers should receive accurate, considerate help—not a confident guess. Every edition starts from the same practical safeguards.
01DISCLOSED
Clear AI introduction
Customers are told from the first message that they are speaking with an AI booking employee.
02VERIFIED
Approved business rules
Services, hours, booking windows and policies come from information approved by the business.
03CONFIRMED
Confirmation before action
Important booking actions can require a clear customer confirmation before records are changed.
04ESCALATED
Human help when needed
Complaints, sensitive questions and unclear exceptions are routed to the team instead of guessed at.
Booking Agent packages
Choose how you want
to launch.
Choose your industry-specific Booking Agent, install it yourself, ask WorkflowHQ to configure it, or choose a fully managed booking operation.
OPERATION 01BOOKING MODEL
Self-install
£99one-time
A customer-safe, industry-specific Booking Agent package for businesses ready to configure it themselves.
- ✓ Industry-specific n8n workflow
- ✓ Industry-specific spreadsheet template
- ✓ Installation guide
- ✓ Test checklist and one-business licence
- ✓ You manage hosting, accounts and usage
OPERATION 02WE BUILD WITH YOU
WorkflowHQ setup
£299one-time
We configure, connect and test your booking agent around how your business operates.
- ✓ One Agent for one business location
- ✓ One primary channel and calendar
- ✓ Booking rules and guardrails
- ✓ Testing and handover
- ✓ Optional support: £49/month
OPERATION 03BOOKING MODEL
Fully managed
£599+ £29.99/month
A managed booking operation with daily backups, encrypted off-site copies, tested recovery and backup failure email alerts.
- ✓ One Agent, location and primary channel
- ✓ Up to 300 booking conversations/month
- ✓ Daily backups and error checks
- ✓ Monthly care begins after 30 days
- ✓ Encrypted off-site backups and maintenance
All packages are available through secure Stripe checkout.
Clear costs and fair usage
Know what is included
before you launch.
Simple limits protect service quality without surprising customers with automatic charges.
300booking conversations included each month with Fully Managed
£20per additional 100 conversations, agreed with you first
1 daytarget acknowledgement for a booking-stopping managed-service fault
What counts as a conversation?
One customer's booking enquiry or change handled within a continuous 24-hour period. The allowance resets monthly and unused conversations do not roll over.
No surprise overage charges
We monitor managed usage and contact you before adding capacity. We do not charge an overage automatically. Unsafe, abusive or fraudulent traffic may be restricted.
Third-party costs
AI voice, telephone numbers, call minutes, SMS, n8n, OpenAI, WhatsApp, hosting, email and other provider fees are paid separately by the customer unless your written proposal expressly includes them. Voice and extra channels are configured and quoted separately. Confirmation texts cannot receive replies; customers use the business contact number for changes.
Standard setup scope
The standard price covers one Booking Agent, one business location, one primary customer channel, one calendar and one booking-record source.
Support boundaries
Optional £49/month support for the Setup package includes up to 30 minutes of routine help or minor changes. The £29.99/month Managed Care Plan covers routine monitoring, essential maintenance and email support for the deployed workflow. New features, major changes and additional integrations are quoted separately.
Additional work
Extra locations, Agents, channels, calendars, major workflow changes, new integrations, data migration and staff training are quoted separately before work begins.
Your responsibilities
You provide accurate business rules, approved content, suitable accounts, lawful customer notices and timely access. You review and approve the Agent before live use.
Monthly billing and cancellation
Monthly support and managed service continue until cancelled before the next billing date. Service remains available until the end of the paid period, subject to our terms.
Prices are in GBP. Any applicable taxes are shown before payment. Human support is provided during UK business days and is not a 24/7 emergency service.
Common questions
A clearer way to
launch booking AI.
Does the agent check live availability?+
Yes. It can be configured around the business calendar and booking records so it checks availability before offering or confirming a time.
Can customers reschedule or cancel?+
Yes. Our tested booking flow uses a 4-digit reference and the booking email address to find the appointment, confirm the requested action and update or cancel it. With email and SMS configured, customers receive confirmation of bookings, reschedules and cancellations.
Will every industry use the same workflow?+
No. Every edition shares a tested booking foundation, but its questions, rules, records and escalation paths are configured for that industry.
Can a customer ask for a person?+
Yes. Human escalation is part of the WorkflowHQ Booking Agent standard.
Build your booking desk
Let's make every
enquiry count.
Tell us how customers book with you today. We will show you how a dedicated AI Booking Agent could fit your business.
Contactinfo@workflowhq.co.ukOffice 20524182–184 High Street NorthEast Ham, LondonE6 2JA, United Kingdom